POLELE Ltd (“we”, “us”, or “our”) is committed to protecting your privacy and handling your personal data with transparency and care. This Privacy Policy explains what data we collect, how we use it, and the rights you have under UK data protection law.
Who we are
POLELE Ltd is a communications consultancy registered in England and Wales (Company number: 16487689). Our registered address is 86–90 Paul Street, London, EC2A 4NE. For any data-related queries, contact us at compliance@polele.global.
What we collect
We may collect and process the following personal data:
Contact form submissions – your name, email address, organisation (if provided), and any information you include in your message
Website usage data – technical data such as IP address, browser type, and referring website, collected via Squarespace
Media and influencer information – professional contact details, job titles, organisation affiliations, and publicly available information relevant to our work (e.g. via LinkedIn or media outlets)
How we use your information
We use personal data to:
Respond to your enquiries
Send you updates and marketing communications (with your consent)
Build and maintain media and influencer lists to support our work with clients
Improve and secure our website
Legal basis for processing
We process your data under one or more of the following legal bases:
Consent – when you opt into communications or provide details via our website
Legitimate interests – maintaining media lists, running our business, responding to enquiries
Legal obligation – where required by law
Who we share it with
We may share your data with trusted service providers (such as Squarespace or email platforms) who help us operate our website and communications. We do not sell personal data or share it for third-party advertising.
If you are included in a media list, we may share your professional details with a client as part of campaign outreach — but we limit this to relevant, targeted contact based on your role.
How long we keep your data
We keep personal data only for as long as necessary:
For contact form data: up to 12 months after last correspondence
For media lists: while relevant and professionally active, or until you ask us to remove it
For marketing: until you unsubscribe
Your rights
Under UK data protection law, you have the right to:
Access the personal data we hold about you
Request correction or deletion
Withdraw consent at any time
Object to certain types of processing
Complain to the Information Commissioner’s Office (ICO) if you’re concerned
To exercise your rights, contact compliance@polele.global.
Updates to this policy
We may update this policy from time to time. The latest version will always be available on our website, with the updated date shown at the top.
